Waiting Room in Zoom

The Waiting Room feature in Zoom allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one or admit them all at once.

To mitigate the chance of Zoom disruptors, Zoom is requiring that all meetings either have a passcode or waiting room enabled. To prepare for this new requirement, on July 1st, we will be activating waiting rooms on all ASU Zoom accounts. As shown in the image below, the default settings for Waiting rooms will be set so anyone joining a meeting who is logged into their ASU Zoom account will enter the meeting automatically. Those who are not logged into a ASU Zoom accounts will be sent to a waiting room and will be admitted once the host(s) allows them to enter. Please note: If the customer chooses to disable the waiting room from their meetings a passcode would then be required.

To configure your Waiting Room settings so Everyone is sent to the Waiting:

1. To access your Waiting Room settings in Zoom go to https://asu.zoom.us and login.
    
2. Select Settings from the menu on the left.
   
   
    
3. From the top menu select Meetings and then select In Meeting (Advanced).
   
   
4. Scroll down to the Waiting room setting. If you wish that everyone joining your meetings is sent to the Waiting room then select the radio button next to Everyone and then select Save.
   
   

How does a host of a meeting admit participants into a meeting who are in the Waiting Room:

1. Host needs to ensure they are signed into the Zoom app with your ASU Zoom account or signing in at https://asu.zoom.us before launching their meeting.
    
2. Once the meeting is started the host selects Participants on the bottom bar.
   
   
    
3. As participants join the meeting they will show up in the Participant list with their name. 
    
4. To admit individual participants select the Admit button next to their name. 
   
   
    
5. To admit all participants at once select Admit all in the top right corner.